Privacy Policy

Introduction

This website and consultation process are operated by Orbit Communications (PR & Public Affairs) Ltd (“Orbit”) on behalf of Mars Commercial Property Holdings Limited (“Mars”) in connection with proposals for the Glengarry Viewpoint development.

This Privacy Policy explains how personal data collected through this consultation and associated engagement activities will be used, stored and protected.

We are committed to protecting your privacy and processing your personal data in accordance with the UK General Data Protection Regulation (“UK GDPR”), the Data Protection Act 2018 and other applicable data protection legislation.

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements or the consultation process. Any updates will be published on this webpage.

Who We Are

The organisations responsible for collecting and processing your personal data in connection with this consultation are:

Orbit Communications (PR & Public Affairs) Ltd

Registered Number: SC395892
Registered Office: 1 George Square, Castle Brae, Dunfermline KY11 8QF

Mars Commercial Property Holdings Limited

Registered Number: SC660679

Registered Office: Tom-An-Oir, Invergarry PH35 4HR

For the purposes of data protection legislation, Orbit Communications (PR & Public Affairs) Ltd and Mars Commercial Property Holdings Limited are the Joint Data Controllers in relation to personal data collected through this consultation. We have agreed our respective responsibilities for complying with UK data protection law, and Orbit will act as the primary point of contact for data protection enquiries. Individuals may nevertheless exercise their rights against either Joint Controller.

Farningham Planning Ltd, The Bourse Suite 107, 47 Timber Bush, Edinburgh EH6 6QH, is the appointed planning consultant for the Glengarry Viewpoint project and will have access to consultation responses and associated personal data, where necessary, to support the planning, consultation, and application process.

When this Privacy Policy refers to “we”, “our” or “us”, it means Orbit Communications (PR & Public Affairs) Ltd and Mars Commercial Property Holdings Limited and, where applicable, their appointed professional advisers and consultants, including Farningham Planning Ltd.

How to Contact Us

If you have any questions about this Privacy Policy or how your personal data is handled, please contact:

Data Protection Officer
Orbit Communications (PR & Public Affairs) Ltd
1 George Square
Castle Brae
Dunfermline
Fife
KY11 8QF

Email: dataprotectionofficer@orbit.scot

Purpose and Legal Basis for Processing

We collect and process your personal data for the purpose of undertaking a public consultation in relation to proposals for the Glengarry Viewpoint development.

Your personal data may be used to:

  • Record and analyse consultation responses and representations;
  • Contact you regarding comments or feedback you have submitted;
  • Demonstrate compliance with planning and consultation requirements;
  • Prepare, support and submit planning applications and related documentation;
  • Respond to enquiries relating to the proposed development.

The lawful basis for processing your personal data is our legitimate interests in undertaking community engagement, preparing planning applications and considering consultation responses in relation to the proposed development. Where you choose to subscribe to updates or future communications, we may also rely on your consent.

Who Has Access to Your Data

Personal data collected through this consultation may be accessed by:

  • Orbit Communications (PR & Public Affairs) Ltd;
  • Mars Commercial Property Holdings Limited;
  • Farningham Planning Ltd;
  • Other professional advisers, consultants and technical specialists appointed in connection with the Glengarry Viewpoint project;
  • The relevant Planning Authority and statutory consultees where required as part of the planning application or appeal process.

Please note that consultation responses, comments and representations may be submitted to the Planning Authority as part of a planning application. Information submitted to a Planning Authority may become publicly available in accordance with planning legislation and the Planning Authority’s own publication policies.

All organisations handling personal data on our behalf are required to maintain appropriate security measures and comply with applicable data protection legislation.

How Long We Keep Your Data

Personal data collected through the consultation process will be retained for as long as necessary to:

  • Complete the consultation process;
  • Prepare and determine any planning application;
  • Support any planning appeal, legal challenge or related proceedings;
  • Comply with legal, regulatory and record-keeping obligations.

Following completion of these purposes, personal data will be securely deleted or anonymised in accordance with our retention policies.

Information Collected Automatically

When you visit our website, we may automatically collect technical information including:

  • IP address;
  • Browser type and version;
  • Device information;
  • Pages viewed;
  • Referring website addresses;
  • Date and time of access.

This information is generally collected through cookies and analytics tools and is used to monitor website performance, improve user experience and ensure website security.

Please refer to our Cookie Policy for further information.

Use of Third-Party Service Providers

We may use third-party providers to support our services, including:

  • Website hosting providers;
  • Cloud storage providers;
  • IT support providers;
  • Survey and consultation platform providers;
  • Email and communication service providers.

Where third parties process personal data on our behalf, they are required to do so only in accordance with our instructions and appropriate contractual safeguards.

Third-Party Websites

Our website may contain links to third-party websites.

We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies before providing any personal information.

Any information submitted through social media platforms or third-party websites is governed by the privacy policies of those platforms.

Your Data Protection Rights

Under UK data protection law, you have the following rights:

  • The right of access to your personal data;
  • The right to rectification of inaccurate or incomplete information;
  • The right to erasure in certain circumstances;
  • The right to restrict processing in certain circumstances;
  • The right to object to processing based on legitimate interests;
  • The right to data portability where applicable;
  • The right to withdraw consent where processing is based on consent.

If you wish to exercise any of these rights, please contact us using the details provided above.

We will respond to requests within one month unless an extension is permitted by law.

Changes to This Privacy Policy

We keep this Privacy Policy under regular review and may update it from time to time.

Any changes will be published on this webpage together with the updated effective date.

How to Contact the Information Commissioner’s Office

If you are unhappy with how we have handled your personal data, we would appreciate the opportunity to address your concerns first.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Website: https://ico.org.uk

Address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113